Privacy Policy for Job Finder Assistant (Jobs Chatbot)

Effective Date: 29/12/2024

Thank you for using Job Finder Assistant ("we," "our," or "us"). Your privacy is important to us, and this Privacy Policy outlines how we collect, use, and protect your personal information.

1. Information We Collect

We collect the following types of information:

• Personal Information: This includes your phone number, country, skills, job preferences, and location (e.g., Accra or Kumasi) to help us match you with suitable job opportunities.
• Verification Data: We collect SMS verification codes to ensure the authenticity of your phone number.
• Communication Data: Any messages or interactions you have with the chatbot may be logged to improve our services.
• Google Account Data: If you authorize Gmail access, we collect your email address and basic profile information for authentication purposes and to facilitate sending job applications on your behalf.

2. How We Use Your Information

We use the information we collect for the following purposes:

• Job Matching: To recommend jobs based on your skills, preferences, and location.
• Notifications: To send you SMS or call notifications about job opportunities that match your profile.
• Verification: To ensure your phone number is valid and belongs to you.
• Service Improvement: To analyze user interactions and enhance the chatbot experience.
• Gmail Authorization: To send job applications on your behalf using your authorized Gmail account. We only request the following scopes:
  • https://www.googleapis.com/auth/gmail.send: Allows sending emails on your behalf.
  • https://www.googleapis.com/auth/userinfo.email: Grants access to your email address for authentication.
  • https://www.googleapis.com/auth/userinfo.profile: Grants access to your basic profile information for authentication and to include your name in job application letters.

We do not store or access the contents of your emails beyond the scope of sending authorized job applications, and we only use Gmail access for sending job applications with your explicit consent. Importantly, we do not use any data obtained through Google Workspace APIs to develop, improve, or train generalized AI and/or ML models.

3. How We Protect Your Information

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. These measures include:

• Encryption: Your data is encrypted in transit and at rest.
• Access Control: Only authorized personnel have access to your data.
• Secure Storage: Personal data is stored in secure databases.

4. Sharing Your Information

We do not sell or share your personal information with third parties except in the following circumstances:

• Service Providers: We may share your information with trusted partners who assist in delivering our services, such as SMS providers.
• Legal Obligations: If required by law or to protect our legal rights, we may disclose your information.

5. Your Rights

You have the following rights regarding your personal information:

• Access: You can request a copy of your personal data.
• Correction: You can update or correct inaccuracies in your information.
• Deletion: You can request the deletion of your data.
• Withdrawal of Consent: You can opt out of notifications or revoke your consent for data collection.

To exercise these rights, contact us at administrator@jobschat.services.

6. Retention of Data

We retain your data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. If you no longer wish to use our services, your data will be deleted upon request.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be effective upon posting the revised policy with an updated effective date. We encourage you to review this policy periodically.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

administrator@jobschat.services

By using Job Finder Assistant, you agree to the terms of this Privacy Policy.